Admin Support (Academic Affairs) Temp Level 3

Full Time
Mesa, AZ
Posted Today
Job description

Hourly Rate

$24.47-$25.50/per hour DOE

Not Eligible for Benefits

This is a part-time, temporary position not eligible for benefits.

Work Schedule

25 hours per week - including: in-person at Southern/Dobson campus Mon/Tues/Fri 8:00am-
2:45pm (with 30-min off-the-clock meal period) preferred.

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

  • Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona’s Best Employers

Campus Statement

At Mesa Community College, diversity, equity, and inclusion are core values. We honor the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, socioeconomic background, immigrant status, language, religion, sexual orientation, gender identity, age, disability, veteran status, nationality, and intellectual perspective, enrich the college community. We continuously adapt and respond to differences with a single focus -to create a welcoming, safe, equitable, and inclusive environment that ensures all students and employees have the support and knowledge to succeed and thrive. MCC is committed to building and sustaining a workplace that reflects our community and student population. Our goal is that our students and employees have the knowledge and skills necessary to excel, lead, navigate, and thrive in a diverse world.

Job Summary

Reporting to the Academic Affairs Administrative Coordinator, this position will be responsible for working as a team and representing Academic Affairs well when:

  • Supporting the administrative team in the offices of the Senior Associate Vice President and Deans of Instruction with complex processes in the Faculty Agreement and College Plan and helping keep the many overlapping deadlines of the Academic Affairs division.
  • Executing many administrative steps to various processes, communications, documentations, research on updates to policies for things like Faculty Leadership Elections, Faculty and Faculty Leadership Evaluations, and Program Review.
  • Managing calendars, sending email communications, scheduling meetings, tracking information in spreadsheets, preparing forms for Dean use, coordinating between MCC college offices for data requests.
  • Proofreading/editing complex documents for consistency and spelling/grammar.
  • Other duties that may be assigned include providing reception coverage for the Southern/Dobson Deans of Instruction office on in-person days including greeting guests, scheduling appointments for the Deans, answering multiple phone lines, and answering email and chat correspondence. Possible purchasing tasks using Financial Management System (FMS) to create requisitions and purchase orders, or coordinating with ProCard owners to make purchases, and reconciling/tracking budgets.

Essential Functions

  • A fully competent and productive practitioner and professional individual contributor performing work within the scope of general policies, procedures and objectives and regularly exercising independent judgment within accepted practices.
  • Coordinates, monitors and troubleshoots assigned projects, programs, initiatives and keeps executive(s) and stakeholders up to date on progress ensuring deadlines and timelines are met
  • Creates, proofreads, edits and/or verifies documents, reports, presentations, correspondence and related materials
  • Develops and maintains filing and record-keeping systems according to established procedures
  • Utilizes standard office software to create documents and edits, proofreads and corrects for grammar and language
  • Ensures confidentiality of information and safeguards the security of information, data, materials and documents
  • Compiles and enters data for charts, graphs, directories, databases, summaries, reports or correspondence

Minimum Qualifications

Bachelor’s degree in the related field and 1 year of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff
Associate’s Degree from a regionally accredited institution and three years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.
An equivalent combination of education and work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

  • Experience working in an educational institution
  • Experience with applications such as: Student Information Systems (SIS), Financial Management System (FMS), Human Capital Management (HCM), Canvas, Dropout Detective, or Dynamic Forms or equivalent
  • Experience with software and web applications such as: Microsoft Office Applications (Word, Excel), Google Suite (Docs, Sheets, Drive, Calendar, G-mail, Chat, Meets), WebEx, Adobe Acrobat Pro DC, internet, and cloud storage

Special Working Conditions

  • Virtual Interview Process
  • May require working remotely
  • May require prolonged periods of sitting, viewing a computer screen
  • Summers the college is open longer hours Monday-Thursday and is closed on Fridays

How to Apply

Interested applicants should submit a resume and cover letter to [email protected] by
October 27, 2022. Please ensure your resume and cover letter provide the following items:

  • Please provide a Cover Letter and Resume
  • A skills test may be conducted and three professional references will be requested if invited to interview

EEO Information

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

Clery Act

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act

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