Administrative Assistant

Full Time
Posted Today
Job description

Mecklenburg Radiology Associates (MRA) is the oldest radiology group in North Carolina. We provide the highest quality diagnostic imaging services to the greater Charlotte region. We are currently seeking the right individual to join our Administrative team. At MRA, we thrive when our people thrive.

We are currently looking for an Administrative Assistant to be the supportive force for Executive level leadership. The ideal person for the job will be a proactive problem solver with exceptional organizational, project management, and communication skills as well as meticulous attention to detail. A successful candidate will have previous experience working in a fast paced office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

  • With a primary responsibility of supporting the Executive Administrative Assistant/Administrative Supervisor, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
  • Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow.
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Daily and Monthly Responsibilities

  • Support Executive Assistant / Administrative Supervisor
  • Organize and set meetings
  • Assist in creating agendas and presentations for various meetings. Will also attend various meetings to take meeting minutes.
  • Fax distribution (electronically monitor daily and distribute as needed)
  • Physician/Physician Assistant mail collection (daily collection onsite – mailing to providers monthly)
  • Pick-up mail from local hospital weekly (one location only)
  • Driving to various hospitals and imaging centers in the greater Charlotte area, as needed (obtain a signature, deliver documents, update/replace onsite informational binders, etc.)
  • Update various manuals / educational texts, as needed
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Order office supplies
  • Other administrative tasks, as needed

Skills and Qualifications

  • 5+ years experience as an administrative assistant in a fast-paced office environment
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Excellent written and verbal communication – professional, clear, and concise
  • Strong problem solving skills
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences and stay calm under pressure
  • High level of attention to detail
  • Ability to consistently meet deadlines

Computer Skills Needed

  • Excel
  • Word
  • Zoom
  • G-Suite
  • Power Point
  • Aptitude to learn new software and systems

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

COVID-19 considerations:
Masks, social distancing, hand sanitization available

Ability to commute/relocate:

  • Charlotte, NC 28211: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Administrative Assistant: 5 years (Required)

Work Location: One location

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