Estate Manager \u002F Butler for Miami Estate

Full Time
Miami, FL 33160
Posted Today
Job description

The Assistant Company has been hired by a VIP family who requires a full-time Estate Manager / House Manager / Butler (who can cook) to act as the family’s main point of contact to handle all of the needs of their Miami household. In this role, you will provide a wide range of support and facilitation to all projects, vendors, and executives.



  • Serve as principal point of contact and liaison with vendors, contractors, trades, and designers
  • Manage the relationship and communication with the executives, ensuring the project is delivered to their satisfaction
  • Track projects and provide regular reports on project status to the executive team including butnot limited to pictures, videos, texts, emails, etc.
  • Maintain constant communication with Executive Assistants and any other in-house support/staff
  • Assist with hiring process for any external vendors or staff
  • Coordinate with vendors and trades for on-site work
  • Communicate vendor and project agendas to team members and others to coordinate as needed
  • Creating long- and short-term plans, including setting targets for milestones and adhering to deadlines
  • Delegate tasks on the project to employees and trades best positioned to complete them
  • Make effective decisions when presented with multiple options for how to progress with the project
  • Serve as point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy
  • Perform quality control on the project throughout development to ensure standards met
  • Adjust schedules and targets on the project as needs or financing for the project change
  • Outline a budget based on requirements and track costs to deliver projects within budget
  • Identify and mitigate potential risks
  • Manage vendor calendars, project calendars
  • Arrange for meetings, appointments and bidding
  • Keep family vehicle(s) in working order and gassed up
  • Handle various shopping or returns upon request
  • Effectively anticipate needs
  • Maintain contact databases, social media and mailing lists and track passwords
  • Keep the property safe through security awareness and sharp observation
  • Facilitate and coordinate all the necessary maintenance work and repairs to ensure appropriate home functionality (i.e. touch ups, AC maintenance, pest control services, etc)
  • Supervise and coordinate training for all housekeeping crew

Requirements while Family is on-site: (Including the above responsibilities)

  • Provides wide range of support and facilitation to all four family members including, but not limited to the following duties:
  • Help create a distraction-free, safe environment for the family
  • Cook healthy food when needed
  • Ensure healthy food is on hand
  • Keep the family safe through security awareness and sharp observation
  • Maintain constant communication with Executive Assistants and any other in-house support/staff
  • Drive the family as needed
  • Pick up coffee as neededServe as principal point of contact and liaison with hotels, travel hosts, pilots
  • Coordinate the domestic staff as needed to arrange schedules and facilitate events and parties
  • Manage family calendars
  • Communicate family agendas to team members and others to coordinate as needed
  • Keep family devices charged, updated and working
  • Effectively anticipate needs
  • Greet guests when they arrive
  • Anticipate family and guests' needs by learning their preferences, allergies, dislikes, etc.
  • Have a thorough understanding of all spirits and specialty foods in stock
  • Assess and restock wine and spirit collections as necessary
  • Serve meals and pour drinks for family and guests
  • Remain well-groomed at all times
  • Perform all duties with discretion, professionalism and a pleasant demeanor
  • Care of clothing; pack suitcases, fill wardrobes and manage clothing inventory
  • Main point of contact to understand principal's needs and unpredictable situations in the home
  • Ensure day-to-day operations of home are completed as expected and running smoothly
  • Organize the stock for the kitchen and home
  • Arrange social family events as needed
  • Stay abreast of the latest software and security systems
  • Schedule vehicle maintenance as needed


  • Experience as a House Manager or similar role for a private family or in the hospitality industry
  • Strong multi-tasking skills
  • Excellent organizational skills
  • Ability to adapt to a fluid environment
  • Commitment to a high level of customer service
  • Strict attention to detail
  • Knowledge of area restaurants, theaters and other attractions
  • Knowledge of food and wine pairings is a plus
  • Associate’s or bachelor’s degree in hotel management is a plus
  • Valid passport with no restriction on travel worldwide
  • Ability to be available 24/7, including holidays, if needed
  • Trustworthy and able to maintain the utmost confidentiality
  • Tech savvy with Apple/Mac computers and phones
  • Punctual and reliable.
  • Great judge of character
  • Competent and pleasant, fun to be around for the whole family
  • Non-smoker
  • Zero tolerance for drug use of any kind
  • Excellent role model for children
  • No allergy/aversion to cats

Ideal Candidate would have these additional Skills:

  • Has security/safety/CPR training
  • There will be an in-depth background check and drug testing.
  • This is a full-time position that requires day, evening, and weekend availability.
  • COVID Vaccinated

Job Type: Full-time

Pay: $120,000.00 - $150,000.00 per year


  • 401(k)
  • Dental insurance
  • Health insurance


  • 8 hour shift

Ability to commute/relocate:

  • Miami, FL 33160: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Can you cook? Not seeking a chef, but someone who is comfortable in the kitchen.
  • Do you have previous verifiable experience working for a celebrity or ultra high net worth individual or family?

Work Location: One location

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