Estate Manager \u002F Butler for Miami Estate

Full Time
Miami, FL 33160
Posted Today
Job description

The Assistant Company has been hired by a VIP family who requires a full-time Estate Manager / House Manager / Butler (who can cook) to act as the family’s main point of contact to handle all of the needs of their Miami household. In this role, you will provide a wide range of support and facilitation to all projects, vendors, and executives.

  • MUST CURRENTLY RESIDE IN MIAMI; THE PRINCIPALS ARE NOT INTERESTED IN THOSE WHO NEED TO RELOCATE
  • MUST BE ABLE TO START IMMEDIATELY
  • MUST BE ABLE TO TRAVEL
  • NO PHONE CALLS PLEASE

RESPONSIBILITIES:

  • Serve as principal point of contact and liaison with vendors, contractors, trades, and designers
  • Manage the relationship and communication with the executives, ensuring the project is delivered to their satisfaction
  • Track projects and provide regular reports on project status to the executive team including butnot limited to pictures, videos, texts, emails, etc.
  • Maintain constant communication with Executive Assistants and any other in-house support/staff
  • Assist with hiring process for any external vendors or staff
  • Coordinate with vendors and trades for on-site work
  • Communicate vendor and project agendas to team members and others to coordinate as needed
  • Creating long- and short-term plans, including setting targets for milestones and adhering to deadlines
  • Delegate tasks on the project to employees and trades best positioned to complete them
  • Make effective decisions when presented with multiple options for how to progress with the project
  • Serve as point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy
  • Perform quality control on the project throughout development to ensure standards met
  • Adjust schedules and targets on the project as needs or financing for the project change
  • Outline a budget based on requirements and track costs to deliver projects within budget
  • Identify and mitigate potential risks
  • Manage vendor calendars, project calendars
  • Arrange for meetings, appointments and bidding
  • Keep family vehicle(s) in working order and gassed up
  • Handle various shopping or returns upon request
  • Effectively anticipate needs
  • Maintain contact databases, social media and mailing lists and track passwords
  • Keep the property safe through security awareness and sharp observation
  • Facilitate and coordinate all the necessary maintenance work and repairs to ensure appropriate home functionality (i.e. touch ups, AC maintenance, pest control services, etc)
  • Supervise and coordinate training for all housekeeping crew

Requirements while Family is on-site: (Including the above responsibilities)

  • Provides wide range of support and facilitation to all four family members including, but not limited to the following duties:
  • Help create a distraction-free, safe environment for the family
  • Cook healthy food when needed
  • Ensure healthy food is on hand
  • Keep the family safe through security awareness and sharp observation
  • Maintain constant communication with Executive Assistants and any other in-house support/staff
  • Drive the family as needed
  • Pick up coffee as neededServe as principal point of contact and liaison with hotels, travel hosts, pilots
  • Coordinate the domestic staff as needed to arrange schedules and facilitate events and parties
  • Manage family calendars
  • Communicate family agendas to team members and others to coordinate as needed
  • Keep family devices charged, updated and working
  • Effectively anticipate needs
  • Greet guests when they arrive
  • Anticipate family and guests' needs by learning their preferences, allergies, dislikes, etc.
  • Have a thorough understanding of all spirits and specialty foods in stock
  • Assess and restock wine and spirit collections as necessary
  • Serve meals and pour drinks for family and guests
  • Remain well-groomed at all times
  • Perform all duties with discretion, professionalism and a pleasant demeanor
  • Care of clothing; pack suitcases, fill wardrobes and manage clothing inventory
  • Main point of contact to understand principal's needs and unpredictable situations in the home
  • Ensure day-to-day operations of home are completed as expected and running smoothly
  • Organize the stock for the kitchen and home
  • Arrange social family events as needed
  • Stay abreast of the latest software and security systems
  • Schedule vehicle maintenance as needed

REQUIREMENTS:

  • Experience as a House Manager or similar role for a private family or in the hospitality industry
  • Strong multi-tasking skills
  • Excellent organizational skills
  • Ability to adapt to a fluid environment
  • Commitment to a high level of customer service
  • Strict attention to detail
  • Knowledge of area restaurants, theaters and other attractions
  • Knowledge of food and wine pairings is a plus
  • Associate’s or bachelor’s degree in hotel management is a plus
  • Valid passport with no restriction on travel worldwide
  • Ability to be available 24/7, including holidays, if needed
  • Trustworthy and able to maintain the utmost confidentiality
  • Tech savvy with Apple/Mac computers and phones
  • Punctual and reliable.
  • Great judge of character
  • Competent and pleasant, fun to be around for the whole family
  • Non-smoker
  • Zero tolerance for drug use of any kind
  • Excellent role model for children
  • No allergy/aversion to cats

Ideal Candidate would have these additional Skills:

  • Has security/safety/CPR training
  • There will be an in-depth background check and drug testing.
  • This is a full-time position that requires day, evening, and weekend availability.
  • COVID Vaccinated

Job Type: Full-time

Pay: $120,000.00 - $150,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Miami, FL 33160: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Can you cook? Not seeking a chef, but someone who is comfortable in the kitchen.
  • Do you have previous verifiable experience working for a celebrity or ultra high net worth individual or family?

Work Location: One location

Intrested in this job?

Related Jobs

All Related Listed jobs

Penta Nascent Centralia, IL 62801 Today

Are you a responsible, hard-working individual with a passion for helping others? If so, you may be the right fit to join our team at Penta Nascent, where our primary goal is to provide the highest

Atlas Staffing Spokane, WA 99207 Today

10354Facilities Maintenance TechnicianAre you looking to join a team and grow your career? Atlas Staffing is hiring a Facilities Maintenance Technician for a prestigious pharmaceutical

Why We're Here We believe heartfelt, human connections make people's lives better. Especially the people who work here. Our founder, Bill Kimpton rebelled against impersonal, generic

Children's Courtyard Spring, TX 77379 Today

We care, for the children and families we serve, and our dedicated team members. You are our best asset. Feel valued and get access to the benefits and resources you need to connect, balance, grow,

Two Barrels Spokane, WA Today

Overview: Two Barrels is hiring a Software Automation Engineer for $55,000/year. You will be a traditional company employee. This is a full time 40 hour M-F position with company benefits in Spokane,

Flowers Hospital Dothan, AL 36305 8 days ago

The Environmental Services Trash Technician according to established procedures, performs a variety of environmental duties to maintain the facility in a neat,

Essilor Saint Cloud, MN 30+ days ago

The Senior Manager Finance Analyst will support the highly visible Lab Operation division within Essilor of America. Drive the execution of business strategies.

Nation Safe Drivers Boca Raton, FL 33431 Today

Position Summary: This position will report to the SVP of Network and Call Center Operations. Oversee dispatch staff, Account Executives, Vendor Support, and Client relations. They will be

Sedna Consulting Group Inc Tallahassee, FL Today

Deliverables/TasksThe Web Applications Programmer key deliverables include, but are not limited to the following: Assists in developing specifications as well as, overall planning and

Big Woods Restaurants Edinburgh, IN 46124 Today

Big Woods is a local, homebrewed company that started in a Nashville, Indiana alley as single bar and brewery. In 10 short years, we have expanded to multiple restaurant locations and added a large