OFFICE COORDINATOR (OPTION 2 TYPING)

Full Time
Homewood, IL 60430
Posted Today
Job description

Agency : Department of Human Services

Opening Date: 11/17/2022
Closing Date/Time: 12/05/2022
Salary: Anticipated Salary: $3,471 - $4,729 per month
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


While not required, a Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for any degrees earned and a copy of any applicable professional licenses is recommended and should be uploaded to the Additional Documents section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-91-19519

Position Overview

The Division of Family & Community Services is seeking to hire a high energy, self-motivated team player who can manage multiple tasks, is efficient, detail-oriented, and able to manage and coordinate many tasks in a fast-paced environment. As the secretary to the Region 1 South Regional Office in Cook County your purpose will be to provide administrative and secretarial support to regional staff. The Division helps Illinois residents by connecting them with many programs and services. Through our programs, services and prevention efforts, the Division improves the health and well-being of individuals and promotes self-sufficiency and integrity of families of Illinois.

Job Responsibilities

  • Serves as support to the Regional Office Administrator and Assistant Regional Administrator of the Region 1 South Administrative Office.
  • Performs a variety of administrative staff support functions.
  • Maintains files of correspondence, statistical reports, memoranda and customer inquiries.
  • Receives and directs visitors for Region 1 South Administrative Office.
  • Monitors receipt of manual releases/memoranda and updates assistance program manuals, maintains and updates administrative manuals when new releases are received.
  • Follows oral and written instructions.
  • Serves as backup timekeeper; enters daily attendance sheets in the computerized payroll system.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college,

OR

Completion of high school and two (2) years of related office experience,

OR

Two (2) years of independent business experience.

2. Requires ability to keyboard accurately at 30 wpm.


Work Hours:
8:30am - 5:00pm Monday - Friday
Work Location: 1055 175th St Homewood, IL 60430-4610

Family & Community Services

Region 1 South

Administration

Regional Office, Cook County
Agency Contact: [email protected]

Job Family: Clerical and Administrative Support; Social Services


About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.


As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • 10 Weeks Paid Maternity/Paternity Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx


APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

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