Operations Assistant - Philadelphia

Full Time
Philadelphia, PA 19128
Posted Today
Job description

The main purpose of Operations Assistant job is to support the Branch Manager with daily operations duties.

Essential Duties:


  • Coordinate all scheduled and nonscheduled repairs to fleet equipment
  • Coordinate vehicle maintenance with corporate fleet manager
  • Conduct weekly inspection of vehicles
  • Maintain onsite fleet maintenance records
  • Maintain onsite cell phones
  • Complete, validate and submit weekly mileage usage log
  • Track and review fuel usage for field employees on a monthly basis to ensure accuracy.


  • Supervise and monitor drivers in relation to their remaining hours of service and equipment as to its availability
  • Supervise field employees and communicate projects, schedules and responsibilities with them
  • Provide the field employees with equipment
  • Manage warehouse and sign shop personnel
  • Assist in updating traffic control permits for the projects
  • Conduct bi-weekly safety meetings to reinforce safety commitment and training
  • Responsible for accurate and timely submission of work receipts for field staff
  • Ensure that customers are provided compliant and accurate traffic control estimates, plans and services in the required time frame
  • Arrange regular meetings with the field employees
  • Assist the Area Manager with monthly equipment/fleet inventory
  • Review the daily Work Receipts for accuracy/completeness
  • Ensure that Work Receipts are sent to the corporate office daily via email for payroll processing
  • Coordinate permit requests from Clients with Cities and Counties
  • Assist in completing monthly equipment inventory and submit to corporate office

Sign Shop

  • Provide customers with detailed lay outs for both custom and MUTCD compliant signs
  • Interact with estimating department for specific jobsite signs required by accepted plans.
  • Maintain all equipment in a safe and working condition

Required Knowledge:

  • Knowledge of construction industry and MUTCD are preferred
  • Proficiency in traffic control setup regulations preferred

Skills and Abilities:

  • Ability to work well with others in a team environment
  • Maintain a positive work environment
  • Problem solving skills
  • Organizational skills
  • Excellent communication and interpersonal skills
  • Ability to learn new skills on the job quickly

Equipment Operated:

  • Vehicles (Trucks/Cars) of various sizes
  • Flat bed trucks
  • Trailer mounted warning signs
  • Cones, delineators, drums, barricades, signs and various other traffic control devices
  • Trailer

Physical Requirements & Work Environment

  • Requires standing for prolonged periods of time
  • Requires lifting up 50lb
  • Requires using hands to handle, control or lift objects
  • Requires being outside and exposed to environmental conditions
  • Requires being in construction environment
  • Requires repetitive movement
  • Exposure to work near moving mechanical parts, heavy equipment and moving vehicular traffic
  • Exposure to reasonable noise levels

Education and Experience:

  • Minimum High school degree or equivalent
  • Minimum 3 years of related experience preferred

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year


  • Dental insurance
  • Health insurance
  • Vision insurance


  • 8 hour shift

Ability to commute/relocate:

  • Philadelphia, PA 19128: Reliably commute or planning to relocate before starting work (Required)


  • Operations: 2 years (Preferred)

Work Location: One location

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