Principal Administrative Business Partner; Safety Assessment

Full Time
San Francisco, CA
Posted Today
Job description
THE POSITION

Role Summary:

The position is responsible for timely, accurate and effective administrative support in addition to seamlessly executing project coordination activities to deliver excellence across the SA organization and support day-to-day business portfolio operations. This requires effective communication skills to manage the interfaces with a number of diversified professionals on various cross-functional initiatives. This individual is expected to work independently while being a strong team-player by being proactive, creative, self-directive, and detail-oriented when managing required activities associated with highly complex projects and is also expected to handle multiple priorities, requiring the ability to multitask effectively. The position leads multiple activities with other administrative business partners and project coordinators supporting Safety Assessment as well as Development Sciences.


Job Responsibilities:

  • Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality

  • Expert knowledge of available Genentech IT systems (ex: cSuite, collaboration tools)

  • Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings)

  • Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders

  • Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings

  • In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsites, including but not limited to: Global Town Halls, team meetings, etc

  • Independently lead the planning & execution of meetings at Congress events, Global Summits, etc (venue & speaker selection, technical AV requirements, catering, agenda setting, contract management)

  • Draft email communications on behalf of manager, team, department, leader, etc

  • Partner with leaders to plan communication strategy for internal department communications

  • Partner with the communications team to track, manage, prepare, support various communication and engagements.

  • Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)

  • Coordinate collecting and implementing feedback for communications when applicable

  • Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)

  • Partner with leader(s) to create team agreements

  • Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement

  • Manage complex candidate/interview process

  • Manage administrative components and logistics of onboarding including overseeing first 30 days checklist and relocation

  • Serve as external stakeholder connector

  • Keep up-to-date on cSuite changes and organize trainings for team and/or other admins in department

  • In some cases, take on the role of Admin Lead

  • Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection

Functional Job Responsibilities: (30% specific to the role)

  • Support initiatives to develop business cases, perform specific deep dive reviews, and analyses for senior leaders that inform or enable high-level decision-making on operations, strategy, and business change initiatives

  • Support senior program managers and directors across the entire project lifecycle to deliver on critical business operations activities

  • Work with various project teams to propose creative and efficient business solutions

  • Keep all stakeholders aligned by preparing and communicating project status report after analyzing risks, issues, schedule of the program or projects

  • Reimagine what’s possible with emerging technologies that creates and sustains long-term value (operationally and scientifically)

  • Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails


Skills and Qualifications:

  • An average of 5-7 years related administrative, operations or project management experience strongly preferred

  • Experience gained in the pharmaceutical/biotech industry is strongly preferred)

  • Previous work experience in Roche/Genentech is strongly preferred

  • Previous experience must include responsibilities for managing confidential information

  • Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred

  • Proven track record of meeting or exceeding objectives and goals

  • Ability to plan, coordinate, organize and prioritize work within and across functional groups and execute strategically. May take lead role in the assessment and coordination of work flow among team members

  • Actively creates a collaborative and productive climate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict

  • Exercises judgment and discretion of highly sensitive and proprietary information

  • Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset

  • Based on breadth of experience, skills and strategic context, drives the decision making process independently

  • In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)

  • Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity

  • Familiarity with Genentech organization strongly preferred

  • BS/BA degree or equivalent industry experience

Relocation benefits are not available for this job posting.

Genentech is an equal opportunity employer, and we embrace the increasingly diverse world around us. Genentech prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status and veteran status.

Genentech requires all new hires to be fully vaccinated against COVID-19 as of their start date. This requirement is a condition of employment at Genentech, and it applies regardless of whether the position is located at a Genentech campus or is fully remote. If you are unable to receive the vaccine due to a disability or serious medical condition, or because it is prohibited as a result of your sincerely held religious beliefs, you will have an opportunity to request a reasonable accommodation.

JOB FACTS
    Job Sub Category

    Administrative Support

    Schedule

    Full time

    Job Type

    Regular

    Posted Date

    Jul 29th 2022

    Job ID

    202207-129113

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