Sales Support

Full Time
Lincoln Park, IL
Posted 30+ days ago
Job description
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,800 employees around the world to explore ideas and ambitions with.
In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
Administrative Sales Coordinator - Your future position?

As an important member of our business, reporting to the Director of Sales, your role is to perform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties, according to the company’s policies and local requirements.

Sounds interesting? It could well be your perfect opportunity if, like us, you always aim to exceed customer needs and deliver value. You'll perform tasks related to:

Office Administration
Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers, and fax machines
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and ordering new supplies
Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs

Personal Assistance
Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes
Make travel arrangements for staff

Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address
Receive phone calls and re-direct callers to the desired recipients
ake and distribute accurate messages

File and retrieve documents and reference materials, conduct research, and analyze data to prepare reports and documents

People Management
​​​​​​​ May coach junior administrative staff

High School diploma
Post-secondary education in business, computers, or office management is an asset
1-2 years of experience in administrative support role
Fluent English, local language essential
Computer literacy
Time Management skills
Good interpersonal skills
Organizational skills
Communication skills
Problem-solving skills

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.

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